Project Coordinator

Posted 2 years ago


  • Attend client meetings and assist with determination of project requirements.
  • Assist the PM in the drafting and issuance of project proposals, RFP’S, tenders, budget, cash flows and preliminary schedules.
  • Prepare project organization and communication charts.
  • Chair site meetings and distribute minutes to all project team members.
  • Track the progress and quality of work being performed by the implementation team.
  • Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
  • Effectively and accurately communicate relevant project information to the client and project teams.
  • Ensure clients’ needs are met in a timely and cost-effective manner.
  • Review field inspection reports from Consultants throughout the lifecycle of the project.
  • Issue Contracts, Letters of Intent, Purchase Orders, etc.
  • Maintain Contracts Execution Tracking Log.
  • Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
  • Track and manage contemplated change notices and change orders in the database.
  • Prepare substantial completion certificates and ensure all required project close out documents are obtained.
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others.
  • Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations.
  • Perform other task that may be assigned from time to time.



  • Candidate must posses at least a Vocational Diploma/Short course Certificate in Electronic Engineering or equivalent.
  • Proficient in MS Project and/or Primavera and the MS Office Suite of products
  • Familiarity with construction methods and the building codes
  • Effective communication skills including verbal, written and presentation skills
  • Proven ability to work effectively both independently and in a team-based environment
  • Demonstrated willingness to be flexible and adaptable to changing priorities
  • Strong multi-tasking and organisational skills

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